Short answer. Under 6 RCNY §5-301, an employer or employment agency may not use or continue to use a covered AEDT when more than one year has passed since the most recent bias audit. Organizations that continue using the AEDT should therefore track the audit date and complete the next audit before the existing audit becomes more than one year old.
The annual lifecycle
| Stage | Operational objective |
|---|---|
| Initial audit | Establish the current independent bias-audit record for the defined AEDT use and dataset. |
| Publication | Make the required summary information publicly available before covered use. |
| Continued use | Track the audit date, tool/version and material workflow changes. |
| Renewal planning | Begin data and scope review before the one-year limit creates an operational deadline. |
| New audit | Complete the next independent audit and update the publication-ready Summary of Results. |
Calculate the one-year anniversary and planning dates
AUDITLL144 Annual Continuity Program
Clients are free to select any independent auditor that satisfies the applicable requirements. Continuing with AUDITLL144 is optional. Where the AEDT, deployment and data structure remain comparable, continuity can reduce onboarding friction and improve year-over-year traceability.
- 90/60/30-day renewal reminders.
- Prior scope and data-specification mapping retained for comparison.
- Review of AEDT, model/version and workflow changes.
- Year-over-year comparison where the populations and methods remain comparable.
- Updated technical audit report and publication-ready Summary of Results.
- Priority scheduling for returning clients.
Renewal scope check
Reduced renewal pricing depends on comparability. Before treating an engagement as a renewal, we review whether the AEDT, vendor/model/version, scoring logic, workflow, positions, promotion use, geography and data structure remain sufficiently comparable.
A material change does not automatically mean that every statutory consequence is predetermined. It means the engagement should be re-scoped before relying on the prior audit assumptions.
Pricing and timing
| Engagement | Price | Typical timing |
|---|---|---|
| Initial independent bias audit — standard 1 AEDT scope | $4,950 | 7–10 business days after scope confirmation and complete, validated data |
| Comparable annual renewal | From $3,950 | Depends on data readiness and change review |
| Expedited review | +$1,500 | From 5 business days, subject to capacity and data readiness |
Frequently asked questions
The rule uses the age of the most recent bias audit: covered use cannot continue when more than one year has passed since that audit. It is not simply a January-to-December calendar-year rule.
No. The client may select any auditor who satisfies the applicable independence requirements. Continuity with the same audit provider is an optional operational choice.
Do not assume so. Tool, model, configuration and workflow changes should be re-scoped before relying on prior assumptions, but the rule should not be rewritten into an automatic reset rule that it does not state.
AUDITLL144 uses 90/60/30-day operational reminders so scope, data validation and publication work can be completed before the prior audit becomes more than one year old.
Primary sources
Last legally reviewed: September 18, 2026.